Export Google Vault Emails to RedactBox
Complete step-by-step guide for seamless email export and redaction workflow
- Bulk processing
- Secure export
- MBOX format
Process overview
This workflow is commonly used for Subject Access Requests (SAR), Freedom of Information (FOI) requests, and compliance scenarios where email content needs redacting before disclosure.
- 1Access Google Vault
- 2Create export
- 3Configure settings
- 4Download files
- 5Import to RedactBox
Why use this workflow
Streamline your Google Vault to RedactBox integration with these key benefits.
Secure processing
End-to-end encrypted handling of sensitive email data
Bulk processing
Process thousands of emails efficiently with automated tools
Compliance ready
Meet legal and regulatory requirements for email redaction
Step-by-step guide
Follow these detailed steps to export emails from Google Vault and import them into RedactBox.
1
Access Google Vault
Google Vault is Google Workspace's archiving and eDiscovery tool that allows administrators to export email data for legal and compliance purposes.
Navigate to
vault.google.comEnsure you have Super Admin or Vault Admin privileges
Sign in with your Google Workspace administrator account
Only administrators can create exports from Google Vault
2
Create and configure export
Click
Exportsin the left navigation menuThis will show all existing exports and allow you to create new ones
Click the
Create ExportbuttonStart the export creation process
Select
Mailas the data sourceChoose Gmail data for email export
Choose your scope: specific users, organisational units, or all users
Define which email accounts to include in the export
Set date range for emails to export
Specify the time period for emails you need to redact
Select
MBOXas the export formatMBOX is the required format for RedactBox import
3
Download export files
Wait for export processing to complete
Large exports may take several hours depending on data volume
Download the generated MBOX files
Files will be available as ZIP archives containing MBOX files
Extract MBOX files from downloaded archives
Prepare individual MBOX files for RedactBox import
4
Import into RedactBox
Once you have your MBOX files, importing them into RedactBox is straightforward:
Log into RedactBox Console
Access your RedactBox account at
console.redactbox.co.ukClick the upload button in the top right corner
This will open the file upload dialogue
Select your MBOX file from the Google Vault export
You can also drag and drop the file directly
Monitor upload and processing progress
Processing time varies based on file size and email count
View processed emails in the sidebar
Begin your redaction workflow once processing is complete
When you'll need this workflow
Common scenarios where Google Vault to RedactBox integration is essential.
Subject Access Requests (SAR)
When individuals request their personal data under GDPR Article 15, you'll need to export their emails from Google Vault and redact other people's personal information before providing the response.
Freedom of Information (FOI) requests
Public sector organisations receiving FOI requests often need to export relevant emails and redact personal information, commercial confidentiality, or other exempt information before disclosure.
Internal investigations
When investigating workplace issues or compliance matters, you may need to export and review employee emails while protecting personal information of uninvolved parties.
Data breach response
Following a data incident, you might need to export affected emails to understand the scope while redacting sensitive information before sharing with regulators or affected individuals.
Questions
What file formats does Google Vault export?
How long does a Google Vault export take?
Can I export emails from specific date ranges?
What are the file size limits for RedactBox?
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