Export Google Vault
Emails toRedactBox
Complete step-by-step guide for seamless email export and redaction workflow
Process Overview
Common Use Cases
This workflow is commonly used for Subject Access Requests (SAR), Freedom of Information (FOI) requests, and compliance scenarios where email content needs redacting before disclosure.
Why Use This Workflow?
Streamline your Google Vault to RedactBox integration with these key benefits
Secure Processing
End-to-end encrypted handling of sensitive email data
Bulk Processing
Process thousands of emails efficiently with automated tools
Compliance Ready
Meet legal and regulatory requirements for email redaction
Step-by-Step Guide
Follow these detailed steps to export emails from Google Vault and import them into RedactBox
Access Google Vault
Google Vault is Google Workspace's archiving and eDiscovery tool that allows administrators to export email data for legal and compliance purposes.
Navigate to vault.google.com
Ensure you have Super Admin or Vault Admin privileges
Sign in with your Google Workspace administrator account
Only administrators can create exports from Google Vault
Prerequisites
You must have Google Workspace Super Admin or Vault Admin privileges to export email data.
Create and Configure Export
Click 'Exports' in the left navigation menu
This will show all existing exports and allow you to create new ones
Click 'Create Export' button
Start the export creation process
Select 'Mail' as the data source
Choose Gmail data for email export
Choose your scope: specific users, organizational units, or all users
Define which email accounts to include in the export
Set date range for emails to export
Specify the time period for emails you need to redact
Select 'MBOX' as the export format
MBOX is the required format for RedactBox import
Important Tip
MBOX format is essential for RedactBox compatibility. This format preserves email structure and metadata needed for effective redaction.
Download Export Files
Wait for export processing to complete
Large exports may take several hours depending on data volume
Download the generated MBOX files
Files will be available as ZIP archives containing MBOX files
Extract MBOX files from downloaded archives
Prepare individual MBOX files for RedactBox import
File Size Limits
Free RedactBox accounts can process one MBOX file. For larger exports with multiple files, consider upgrading to a paid plan.
Import into RedactBox
Once you have your MBOX files, importing them into RedactBox is straightforward:
Log into RedactBox Console
Access your RedactBox account at console.redactbox.co.uk
Click the upload button in the top right corner
This will open the file upload dialogue
Select your MBOX file from the Google Vault export
You can also drag and drop the file directly
Monitor upload and processing progress
Processing time varies based on file size and email count
View processed emails in the sidebar
Begin your redaction workflow once processing is complete
Next Steps
Once your files are uploaded to RedactBox, you can begin the redaction process. The platform will help you identify and redact personal information, ensuring compliance with your disclosure obligations.
When You'll Need This Workflow
Common scenarios where Google Vault to RedactBox integration is essential
Subject Access Requests (SAR)
When individuals request their personal data under GDPR Article 15, you'll need to export their emails from Google Vault and redact other people's personal information before providing the response.
Freedom of Information (FOI) Requests
Public sector organizations receiving FOI requests often need to export relevant emails and redact personal information, commercial confidentiality, or other exempt information before disclosure.
Internal Investigations
When investigating workplace issues or compliance matters, you may need to export and review employee emails while protecting personal information of uninvolved parties.
Data Breach Response
Following a data incident, you might need to export affected emails to understand the scope while redacting sensitive information before sharing with regulators or affected individuals.
Frequently Asked Questions
Common questions about the Google Vault to RedactBox workflow
What file formats does Google Vault export?
Google Vault can export emails in MBOX and PST formats. For RedactBox compatibility, always choose MBOX format during the export configuration.
How long does a Google Vault export take?
Export times vary based on the amount of data. Small exports (few hundred emails) may complete in minutes, while large organizational exports can take several hours or even days.
Can I export emails from specific date ranges?
Yes, Google Vault allows you to specify custom date ranges for your export, helping you focus on relevant time periods for your legal or compliance needs.
What are the file size limits for RedactBox?
Free accounts can process one MBOX file per project. Paid plans support multiple files and larger datasets. Check our pricing page for current limits and features.
Ready to Get Started?
This Google Vault to RedactBox workflow provides a straightforward path for handling Subject Access Requests, FOI requests, and other compliance scenarios requiring email redaction.