RedactBox
For schools, academies & MATs

Redaction Software for Schools

Redaction software for school and multi-academy trust data protection teams. Bulk-redact pupil, parent and staff personal data from email exports and produce audit-ready disclosure packs, without reviewing message by message.

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  • Microsoft 365 & Google Workspace
  • Multi-academy trusts
  • GDPR & ICO ready
Trusted by independent schools and multi-academy trusts across the UK.

What to look for in redaction software for schools

Schools receive personal data as email exports from Microsoft 365 and Google Workspace, so the right redaction software reads those formats directly and lets you redact third-party data across an entire request at once. RedactBox is built for this: upload the mailbox export, bulk search-and-redact pupil, parent and staff data in one pass, and export a permanently redacted, audit-ready PDF pack with a full redaction log, helping you meet the statutory one-month SAR deadline.

Bulk search-and-redact

Redact a pupil, parent or staff name across every email in a request in one pass, not message by message.

Works with your email

Supports exports from Microsoft 365/Outlook (PST, MSG) and Google Workspace/Gmail (MBOX), plus EML.

Permanent redaction

Third-party data is removed from the file, not just covered over, so it is safe to disclose outside the school.

Audit-ready

A full redaction log evidences every decision, so your disclosure stands up to ICO scrutiny.

Built for trusts

One platform, one consistent process across every school in a multi-academy trust, with a project per request.

Safeguarding-aware

Permanently remove sensitive safeguarding and special-category data before anything leaves the school.

Why school and trust DPOs choose RedactBox

  • Bulk search-and-redact removes a name across every email in one pass, not email by email

  • Reads exports from Outlook (PST/MSG), Google Workspace/Gmail (MBOX) and EML

  • Permanent redaction: third-party data is removed from the file, not just covered

  • Full audit log to evidence every redaction decision for the ICO

  • Standardise disclosure across every school in a multi-academy trust

  • UK & EU hosted, GDPR compliant, ICO registered

Handling a specific Subject Access Request?

See our step-by-step guide to SAR & DSAR redaction for schools and academy trusts.

SAR redaction guide

Redaction software for schools: FAQs

What is the best redaction software for schools?

The best redaction software for a school handles the way schools actually receive data, as email exports from Microsoft 365/Outlook and Google Workspace, and lets you bulk-redact third-party personal data across a whole request at once. RedactBox is built for exactly this: upload MBOX, PST, EML or MSG files, search-and-redact pupil, parent and staff data across every email in one pass, and export an audit-ready PDF pack with a redaction log to evidence your decisions to the ICO.

How much does redaction software for schools cost?

RedactBox has a free tier so you can try it on a real request, and a Professional plan at £25/month with unlimited documents, projects and audit-ready exports. There is no per-seat licensing to negotiate and you can cancel anytime, which suits schools and trusts with variable SAR volumes.

Can a multi-academy trust use one account across several schools?

Yes, it is a common setup. A trust runs one RedactBox account and standardises redaction across every academy, with a separate project per request so each school’s disclosures stay isolated and auditable. There is no per-school licence to buy, which keeps procurement simple as the trust grows.

Does it work with our Microsoft 365 or Google Workspace email?

Yes. Export the relevant mailbox or emails from Microsoft 365/Outlook (PST or MSG) or Google Workspace/Gmail (MBOX), upload them to RedactBox, and redact from there. You do not need to install anything or give RedactBox access to your live email system.

Is pupil and parent data permanently removed?

Yes. RedactBox permanently removes the underlying text and content, so third-party pupil, parent and staff data is not recoverable in the disclosed PDF, unlike highlighting text black in a document, which can be copied or removed to reveal what is underneath.

Free: the SAR redaction checklist

The step-by-step checklist for redacting a Subject Access Request correctly: third-party data, audit trail and all. Straight to your inbox.

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No spam. GDPR compliant. UK & EU hosted.

Redact your next school SAR in a fraction of the time

Upload an email export and produce a redacted, audit-ready disclosure pack without reviewing message by message.

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RedactBox

Redaction for email archives and PDFs, built for SARs, FOI requests and disclosure.

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